Tips & Tricks: How to Electronically Notarize Documents in OneSpan Sign

Dilani Silva, July 30, 2020
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Are you a Notary looking to streamline the notarization process without the hassles of paper?

OneSpan Sign offers the eNotary feature to allow Notaries in approved jurisdictions electronically witness, sign and seal documents such as property deeds and affidavits. Once the transaction is complete, an electronic notary seal is applied to the necessary documents.

How to Use e-Notary in OneSpan Sign

To begin, ensure the eNotary feature is enabled in your account by contacting our support team. You’ll need to provide information such as your Jurisdiction, License Number, and the license expiry date to get started.

Electronic Notary Step 1

To electronically notarize documents, notaries typically meet with the intended signers in person to review and sign documents.

First, login to your OneSpan Sign account and select “New Transaction”.

eNotary Step 2    

  • Next, enter a name and short description of your transaction.

  • In the Advanced Settings section, select “Enable notarization”.

  • Click the “Create” button to proceed.

  eNotary Step 3

  • Now it’s time to add documents to the transaction. Click the “Add” button to upload a document.

  eNotary Step 4  

  • Next, add yourself to the transaction. You’ll notice the notary badge next to your name, indicating that you are the Notary for the given transaction. Click the badge icon.

  • Add your signers to the transaction.

  • Click “Next” to prepare the document for signing and notarization.

eNotary Step 5

  • Now it’s time to add signature fields. Simply drag and drop the signature fields into the document.

  • You’ll notice there are additional fields designated to the Notary such as information related to the Notary’s Jurisdiction, License Number, and the license expiry date. There is also a Seal field, which automatically generates the Notary’s information in a single field.

  • Once all signature blocks have been added, the transaction is ready to send. Click “Send to Sign”.

  eNotary Step 6

 

  • Since this is an in-person signing scenario, as the Notary, you will pass control to your signers who will start the signing session. Select your signer’s name and click “Start”.

eNotary Step 7

  • Charles, the signer, will click “Proceed” to access the document that needs to be reviewed and signed.

  eNotary Step 8

eNotary Step 9

  • Once the signer has completed the signing process, Paul, the Notary, will take back control so he can apply his signature and notarize the document.

eNotary Step 10

  • At any time during the notarization process, as a notary, you can use the built-in e-Journal to record information during the notarization process. Information such as Document Type, Identification Type shown by signers, and the signature methods used during notarization can be captured in the e-Journal. What’s more, notaries can download the e-Journal and search the Journal entries from the Admin panel, to find specific entries.

​​​​​​​​​​​​​​eNotary Step 11

eNotary Step 12

  • Paul, the notary will now sign and notarize the document.
  • After signing is complete, a notary seal is applied to the document

eNotary Step 13

It’s that easy! With eNotary, OneSpan Sign helps you achieve a fully digital and error-free notarization process.

Check out the video tutorial below to watch how you can easily use the eNotary feature in OneSpan Sign. Visit our Support Center for more video tutorials about OneSpan Sign

Video: How to Electronically Notarize Documents in OneSpan Sign

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Dilani Silva is a Product Marketing Manager at OneSpan. In her role, she manages and executes the go-to-market strategy, positioning, messaging and sales enablement for OneSpan’s e-signature solution, OneSpan Sign.