Streamline your HR operations workflow 

Save time and money with OneSpan for HR, built to securely manage important documents and improve the candidate and employee signing experience.

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HR use cases

HR departments can streamline administrative tasks like employee talent acquisition, hiring, onboarding, offboarding, and benefits management while improving employees’ user experience.

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Hiring

Employment contracts and agreements 

Background check consents 

Data privacy consents 

Non-disclosure and non-compete agreements 

Confidentiality and security agreements 

Partner agreements with 
recruiter agencies  

Onboarding

Acknowledgement of policy documents

Permission letters 

Setting up direct deposit 

Requesting and provisioning equipment

IT access controls and provisioning 

Workplace access set up

Benefits / policy management

Compensation plan agreements 

Role and salary changes 

Time sheets, PTO and leave management 

Relocation policy and execution 

Travel, relocation, and expense policies

Tax and government compliance forms 

Performance evaluations and employee training 

Drug and alcohol test consent forms

Offboarding

Retirement forms and agreements

Employment termination letters  

Exit interviews and offboarding agreements

Increase efficiency and productivity in HR operations​

HR leaders are looking for ways to improve efficiency and lower overhead. Automation is a top priority for HR in 68% of organizations. [1]

OneSpan for HR increases operational efficiency and productivity by using bulk sending to sign documents such as new corporate policies; integrating eSignature directly in HR management solutions; and storing documents straight to SharePoint, OneDrive, Google Drive, and more. Easy!​

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[1] 2023-24 SHRM State of the Workplace Report​

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Improve Employee Experience
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Improve the employee experience

When HR functions are streamlined, automatic, and compliant, siloed work tasks are minimized. Plus, a polished brand experience improves the relationship between the company and employees, ensuring employee engagement and promoting a healthy work environment.​

Improve the employee experience by sending self-serve forms to employees via the fast-track feature, streamlining performance management, onboarding and remote signing with OneSpan Virtual Room, and enabling a fully white-labeled eSignature experience. OneSpan for HR ensures your brand is at the forefront, providing a secure and seamless first impression for new hires.​

Ensure accuracy and avoid misplacing documents​

Nearly 60% of HR operations managers still rely on paper and spreadsheets stored in filing cabinets to manage their recruiting, onboarding, and talent management.[2]These are areas for improvement. 

Going digital reduces costly mistakes and speeds up document signing, improving day-to-day functioning in HR ops. Streamlined document signing and automatic storage directly within Greenhouse, Workday, and SharePoint eliminates errors such as forgotten signatures and lost documents.

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[2] 2023-24 SHRM State of the Workplace Report​

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Strengthen security, compliance, and auditability​

HR teams can rest easy knowing that candidate and employee documents remain secure with built-in security features. ​Audit information from the signing process is collected in an end-to-end embedded audit trail to cover all bases. ​Candidates and employees can sign remotely as their identity is verified with a broad range of authentication options, including SSO. ​

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Benefits of HR automation software with eSignature

OneSpan for Greenhouse
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Greenhouse

OneSpan Sign is pre-integrated with Greenhouse, simplifying the recruiting process. Automatically initiate document signing at key hiring stages.​

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OneSpan for Workday
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Workday

Enjoy eSignature integration right in Workday to easily and securely collect signatures from employees and candidates.​

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OneSpan for Sharepoint
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Storage & productivity​

OneSpan Sign for SharePoint and Google launch signature requests. Automatically store eSigned documents with an audit trail in OneDrive, SharePoint, GoogleDrive, Box, Dropbox. ​

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Get started with OneSpan Sign for Workday, Greenhouse, and more

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