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How It Works

Explore the easy 5-step remote online notarization process

1. PREPARE

Upload documents or select template
Specify notary public and signer
Schedule session

2. INVITE

Signer clicks link in email invitation to join

3. AUTHENTICATE

Identity verified using ID Verification, Knowledge-based Authentication (KBA), and remote ID presentation

4. REVIEW

Signer joins notary in live video session
Notary reviews agreement with signer

5. SIGN & NOTARIZE

Signer signs and initials agreement
Notary captures key transaction information in eJournal
Notary applies eNotary seal to complete transaction

OneSpan Notary

Deliver a convenient and secure way to remotely notarize customer agreements in real-time

Secure Remote Online Notarization (RON)

Mitigate fraud and security risks targeted towards high-value transactions with strong identity proofing and bank-grade security

Capture Strong Electronic Evidence

Receive a recording alongside a unified audit trail that captures detailed events during the notarial session

Choose a Truly Integrated Solution

Streamline experiences to help notaries connect with customers and complete notarizations using an enterprise-grade, all-in-one solution

Make It Refreshingly Easy

Provide an easy experience for all users — from admins onboarding notaries to launching a RON session while signers effortlessly complete the process with guided workflows

Offer Convenience and Flexibility

Eliminate the hassles of meeting in-person by completing notarizations remotely in a trusted environment

Accelerate Digital Transformation

Lead the digital transformation charge and realize faster time-to-value by partnering with OneSpan. Get resources to quickly ramp up along with a reliable support team guiding your success

Get agreements notarized remotely in a secure and trusted environment

Common Use Cases

Wealth management and finance: Estate planning, investment transfers, beneficiary changes, retirement distributions, trust openings
Auto finance: Car title transfers, lien releases, vehicle certificates of ownership
Insurance: Total loss claims, payment redirects, adjuster licensing
Legal: Affidavits, powers of attorney, deeds, commercial lease contracts, waivers

_{The information on this site is for informational purposes only and is not intended as legal advice on any subject matter. OneSpan cannot guarantee that all the information is current or correct. Should you have specific legal questions about any of the information on this site, you should consult with a licensed attorney.}

What notaries are saying about our solution

The instructions are very easy to follow. Very user friendly, especially for notaries first starting out with remote online notarization.

Notary from Hood River, Oregon

The process was straightforward and easy to follow. OneSpan Notary was easy to use to complete the notarization.

Notary from Alexandria, Virginia

I think OneSpan Notary flows extremely well. I was able to follow along seamlessly. I thought it was a super good process.

Notary from Tempe, Arizona

No step was missed and I liked that the steps were thorough and precise.

Notary from Dallas, Texas

The page was pretty easy to follow with the steps. I didn't have any problems with the tasks.

Notary from Richmond, Texas

OneSpan Notary FAQ

What is Remote Online Notarization (RON)?

Remote Online Notarization (RON) facilitates the notarization of documents online, without the need for signers and notaries to physically meet in person. The signer uses electronic signatures to complete documents in the presence of a notary via web conferencing software. The remote online notary must validate and authenticate the identity of the signer and record the notarization session.

Is Remote Online Notarization (RON) legal across the United States?

In response to the pandemic and social distancing restrictions, dozens of U.S. state legislatures passed bills allowing for Remote Online Notarization (RON) and to date, more than 40 U.S. states have passed legislation recognizing RON. Laws and regulations that determine how RON services must be carried out will vary on a state by state basis. We encourage you to confirm the legality of RON with your Secretary of State or other body responsible for notary regulations.

Can the signer be in a different state than the notary when remotely notarizing agreements?

Generally, yes. For the most part, the signer can be located outside the notary’s commissioning state, anywhere in the U.S. or internationally when remotely notarizing agreements. The notary public is required to comply with the laws of the state under which they are authorized to notarize the agreements and be seated in a supported state that allows remote online notarizations. Please consult your legal team for more information on this subject.

What does a signer require to perform remote notarization from home?

The signer must have access to a personal computer, webcam, microphone, and a stable Internet connection.

Does OneSpan Notary meet security and compliance requirements for RON?

OneSpan Notary facilitates compliance with US State requirements for RON by providing the features required for notaries to perform remote online notarizations. Digital signatures are applied after each e-signature of the notarized document, producing tamper-evident documents after the online notarization is completed. In addition, each online notarized agreement is accompanied by an eJournal, a recording of the session, and a comprehensive audit trail detailing events that took place during the notarial session.