OneSpan Notary

Transform how your notaries and customers get agreements completed –  easily and securely in a trusted environment

Meet rising demand for the shift to digital notarization with OneSpan Notary 

Today’s customers are pushing businesses into the Web3 world and increasingly looking to complete agreements – even notarizations - digitally. With over 1 billion documents notarized in the U.S. each year, there is an opportunity for organizations to accelerate digital transformation for notarization to meet rising customer expectations for digital processes. 

OneSpan Notary enables organizations to accommodate both in-person and remote online notarizations (RON). Notaries can verify the identity of signers using two-factor authentication, collect electronic signatures, and notarize agreements all in a secure and trusted environment. 

Put away the pen and rubber stamps to engage with customers digitally to get agreements notarized in a fast, convenient, and secure way. 

OneSpan Notary

Deliver a convenient and secure way to remotely notarize customer agreements in real-time


Secure Remote Online Notarization (RON)

Mitigate fraud and security risks targeted towards high-value transactions with strong identity proofing and bank-grade security


Capture Strong Electronic Evidence

Receive a recording alongside a unified audit trail that captures detailed events during the notarial session

A 4 piece jigsaw puzzle with the 4th piece locking into place

Choose a Truly Integrated Solution

Streamline experiences to help notaries connect with customers and complete notarizations using an enterprise-grade, all-in-one solution

Make It Refreshingly Easy

Make It Refreshingly Easy

Provide an easy experience for all users —  from admins onboarding notaries to launching a RON session while signers effortlessly complete the process with guided workflows


Offer Convenience and Flexibility

Eliminate the hassles of meeting in-person by completing notarizations remotely in a trusted environment


Accelerate Digital Transformation

Lead the digital transformation charge and realize faster time-to-value by partnering with OneSpan. Get resources to quickly ramp up along with a reliable support team guiding your success

Beginner's Guide to Remote Online Notarization

Beginner's Guide to Remote Online Notarization

Transform your notarization process for greater efficiency and superior experience. Get this essential guide to remote online notarization for industry best practices, FAQs, and tips to get you started.

Download now

Get agreements notarized remotely in a secure and trusted environment

Common Use Cases

  • Wealth management: Estate planning, investment transfers, beneficiary changes, retirement distributions, trust openings
  • Auto finance: Car title transfers, lien releases, vehicle certificates of ownership
  • Insurance: Total loss claims, payment redirects, adjuster licensing
  • Legal: Affidavits, powers of attorney, deeds, commercial lease contracts, waivers

The information on this site is for informational purposes only and is not intended as legal advice on any subject matter. OneSpan cannot guarantee that all the information is current or correct. Should you have specific legal questions about any of the information on this site, you should consult with a licensed attorney.

How It Works

Explore the easy 5-step remote online notarization process

  • Upload documents or select template
  • Specify notary public and signer
  • Schedule session
  • Signer clicks link in email invitation to join
  • Identity verified using ID Verification, Knowledge-based Authentication (KBA), and remote ID presentation
  • Signer joins notary in live video session
  • Notary reviews agreement with signer
  • Signer signs and initials agreement
  • Notary captures key transaction information in eJournal
  • Notary applies eNotary seal to complete transaction

Secure Remote Online Notarization (RON)

Provide security and trust at every step of the remote online notarization workflow

Traditional in-person notarizations are vulnerable to security threats and fraud. With identity theft and fraud continuously on the rise, scammers are targeting high-value transactions, such as property transfers, estate documents, and powers of attorney.

OneSpan Notary assists with mitigating the risk of fraud compared to traditional notarizations by protecting notaries, signers, and underlying agreements with:

  • Strong identity proofing options like Identity Verification and Knowledge-based Authentication (KBA)  to positively identify signers
  • Access to an encrypted videoconferencing session to complete the notarization in real-time
  • Digital signatures applied after each signature to provide tamper-evident  documents
  • Built-in security controls with co-browsing that prevent participants from signing on behalf of each other
  • Access to completed agreements, audit trail, and recording after each remote online notarization session
  • Bank-grade security to secure notarized documents and data– in transit and at rest

Capture strong electronic evidence

Establish enforceability and authenticity for every notarized agreement

Each notarized agreement is accompanied by a recording of the session along with a comprehensive audit trail detailing events that took place during the notarial session. The audit trail captures:

  • Signing privileges passed between notary and signers
  • IP address and geolocation details of participants
  • Pass / fail identity proofing details
  • E-Signing events and timestamps
  • Remote online notaries applying their eNotary electronic seal
  • And more

Choose a truly integrated solution

Enable notaries to conduct remote online notarizations with customers efficiently

OneSpan Notary delivers live electronic signature, secure videoconferencing, identity proofing and credential analysis options, rich collaboration features, ability to upload the eNotary Seal, eJournaling, recording, and audit trail capabilities in a single solution.

Our solution was built with notaries in-mind, providing a streamlined experience when connecting and notarizing agreements with customers.

Top Requirements When Evaluating Remote Online Notarization Solutions

Top Requirements When Evaluating Remote Online Notarization Solutions

Learn top considerations you need to make before choosing a remote notary service as well as essential features to look for in your solution.

Read more

Make it refreshingly easy

Empower admins, notaries, and signers with an easy-to-use solution


  • Onboard notaries easily from a single location within the solution
  • Avoid chasing notaries to update their expired commission – notaries will be alerted directly
  • Built-in safeguards authorize verified notaries to initiate and notarize agreements with signers


  • Join the online notary session by clicking a link in an email invitation
  • Complete notarizations effortlessly with guided workflows


  • Manage your notary profile with ease in our intuitive self-service tool
  • Upload your own PKI X509 digital certificate to meet your State’s requirements
  • Launch, schedule, and complete notarizations seamlessly with easy-to-follow guided steps
  • Record information of the online notary session easily in the eJournal

What notaries are saying about our solution

The instructions are very easy to follow. Very user friendly, especially for notaries first starting out with remote online notarization.

Notary from Hood River, Oregon

The process was straightforward and easy to follow. OneSpan Notary was easy to use to complete the notarization.

Notary from Alexandria, Virginia

I think OneSpan Notary flows extremely well. I was able to follow along seamlessly. I thought it was a super good process.

Notary from Tempe, Arizona

No step was missed and I liked that the steps were thorough and precise.

Notary from Dallas, Texas

The page was pretty easy to follow with the steps. I didn't have any problems with the tasks.

Notary from Richmond, Texas

RON Legislation by State

Compliance and Certifications

Mismo badge
ISO/IEC 27001 seal
ISO/IEC 27017
ISO/IEC 27018
SkyHigh Enterprise Ready 200px gray circle
The word "Esign" laid over a light green checkmark
The letters UETA laid over a green checkmark

Offer convenience and flexibility

Eliminate the hassles and bottlenecks of meeting in-person and paper-based processes

Paper-based notarizations are plagued with errors, missing documents, missing signatures, maintaining paper journals, and more. Re-work can delay notarizations and increase the risk of agreements being rejected.

Modernizing the notarization experience allows your customers to participate in an online notary session from anywhere. In turn your organization benefits from eliminating manual errors, reducing paper costs, improving operational efficiencies, and expediting time-to-completion of notarized agreements.

In-Person Electronic Notarization (IPEN)

Discover a hybrid approach to completing notarizations electronically

Harness the power of electronic signatures and digital capabilities with OneSpan Notary In-Person Electronic Notarization (IPEN). As a digital alternative to traditional notarization, IPEN delivers a secure, compliant and efficient experience.

Notaries can replace paper with a digital experience to conveniently notarize documents electronically with signers in a face-to-face scenario.

OneSpan Notary FAQ

What is Remote Online Notarization (RON)?

Remote Online Notarization (RON) facilitates the notarization of documents online, without the need for signers and notaries to physically meet in person. The signer uses electronic signatures to complete documents in the presence of a notary via web conferencing software. The remote online notary must validate and authenticate the identity of the signer and record the notarization session.

Is Remote Online Notarization (RON) legal across the United States?

In response to the pandemic and social distancing restrictions, dozens of U.S. state legislatures passed bills allowing for Remote Online Notarization (RON) and to date, more than 40 U.S. states have passed legislation recognizing RON. Laws and regulations that determine how RON services must be carried out will vary on a state by state basis. We encourage you to confirm the legality of RON with your Secretary of State or other body responsible for notary regulations.

Can the signer be in a different state than the notary when remotely notarizing agreements?

Generally, yes. For the most part, the signer can be located outside the notary’s commissioning state, anywhere in the U.S. or internationally when remotely notarizing agreements. The notary public is required to comply with the laws of the state under which they are authorized to notarize the agreements and be seated in a supported state that allows remote online notarizations. Please consult your legal team for more information on this subject.

What does a signer require to perform remote notarization from home?

The signer must have access to a personal computer, webcam, microphone, and a stable Internet connection.

Does OneSpan Notary meet security and compliance requirements for RON?

OneSpan Notary facilitates compliance with US State requirements for RON by providing the features required for notaries to perform remote online notarizations. Digital signatures are applied after each e-signature of the notarized document, producing tamper-evident documents after the online notarization is completed. In addition, each online notarized agreement is accompanied by an eJournal, a recording of the session, and a comprehensive audit trail detailing events that took place during the notarial session.

Get started with OneSpan Notary

Remotely send, sign, and notarize agreements with customers in a trusted environment.