OneSpan Sign Electronic Signature

Bring automation to your workflows with electronic signatures to improve customer experience, strengthen compliance, and eliminate costs related to paper-based processes​

What is an Electronic Signature?​

An electronic signature, or e-signature, is a legal concept, much like its paper equivalent. Electronic signature captures one’s intent to be legally bound to an agreement through electronic documents or forms. Electronic signature laws and regulations vary from country to country, but most share the same basic principles around signing documents.​

 

OneSpan Electronic Signature Benefits​

Friction
Great User Experience​

Ensure high user adoption and satisfaction with a seamless, white-labeled e-signing experience with your electronic transactions. Users can even tap-to-sign from their android and iOS mobile devices, mobile phones, or other preferred devices at any time and any place.​

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Strong Identity Assurance​

Offering a broad range of identity verification and authentication options to ensure signers are who they claim to be before providing access to documents. ​

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Deploy Anywhere​

A deployment architecture that provides the flexibility to choose how and where you want to deploy the solution – on-premise, public cloud, or private cloud. With data centers in the US, Canada, Europe, and Australia we enable organizations meet data residency requirements with cloud locations across the globe. ​

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Advanced Security

Protect your users and electronic documents against fraud with military-grade digital signature technology and create a high level of security in your digital transactions.  ​

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Enhanced Compliance ​

With the most comprehensive audit trails on the market and the ability to verify the validity of the signed document with one-click verification, One Span Sign electronic signatures enable you to easily prove compliance and deflect legal disputes. ​

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Process Efficiency

Keep transactions completely digital, use contract templates, and apply workflow rules to streamline processes and eliminate risk associated with document errors, such as missing signatures and data. ​

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Analyst Report

Gartner 2020 Market Guide to Electronic Signature

This Market Guide will help organizations in need of an electronic signature solution make informed evaluations of vendor offerings and select the technology that best addresses their needs.

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How It Works

An electronic signature solution designed to support all your business needs​

See how OneSpan Sign balances ease of use with the highest levels of security and compliance to deliver a risk-free electronic signature solution to automate processes including onboarding, simple internal and B2B document signing needs, and the most complex consumer-facing transactions.​

Easy to Integrate

Easily integrate electronic signatures to your website, mobile app, and core systems​

Embed e-signing functionality to your business processes and applications using our open REST API and SDKs. Our API and SDKs include everything required to ensure rapid development and deployment such as support for common programming languages, complete documentation, sample code, and more.​

User Experience / White-labeling

Sign anywhere, anytime while keeping the spotlight on your brand​

Your brand will be front and center at every customer touchpoint of the signing process and in all your important documents. We let you customize workflows, screens, and email notifications to create a unique and trusted experience while achieving the highest customer adoption and completion rates. Our signing experience is also optimized for desktop and mobile, so your customers can truly eSign from anywhere, anytime, and on any device.​

Strong Identity Assurance

Ensure signers are who they claim to be before providing access to your important documents​

How sure are you that you are conducting business with the correct individual in an e-signature transaction? OneSpan Sign provides a strong level of identity assurance in real-time, regardless whether the signatory is known or unknown to the organization. Customers can select from a suite of verification and authentication methods to match their use case, including identity verification capabilities, one-time passcodes (OTPs), shared secrets, knowledge-based authentication (KBA), Common Access Cards (CACs), and more. ​

Electronic Signature

The Beginner's Guide to Electronic Signatures

This comprehensive, 31-page beginner’s guide to electronic signatures introduces important legal concepts and key considerations when creating digital business processes with e-signatures.  

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BDC's Electronic Signature Success Story

Mobile Electronic Signature for Commercial Loans

Learn how BDC integrated electronic signatures into their mobile app to enable entrepreneurs to access loans within 15 minutes.



 

Advanced Security & Compliance

Compliant and secure electronic signature

We deliver document security and integrity by applying a digital signature and tamper seal after each person has signed. Our solution can invalidate documents and signatures if changes are attempted between signers. In addition, we offer the most comprehensive audit trails in the market, allowing you to easily prove compliance and deflect legal disputes.​

OneSpan Sign is built on leading infrastructure services and is compliant with ISO/IEC 27001, ISO/IEC 27017, ISO/IEC 27018, SOC2 Type II, HIPAA, FedRAMP, and other stringent requirements and security standards to ensure your documents are kept safe and secure.​

Proven Solution / Experience

Proven electronic signature provider with over 25 years of best-in-class experience

As a pioneer in the electronic signature market, we have broad knowledge of automating complex signing workflows in highly regulated markets. With over 25 years of best-in-class experience, OneSpan Sign is the white-labelled solution behind some of the most well-known brands in the world. We have a team of solutions consultants, technical support, and product experts with deep domain expertise who are wholly committed to your success with OneSpan Sign.​

3rd party integrations / partners​

Extensive pre-built electronic signature connectors for your everyday business apps​

We offer a number of pre-built connectors for third party applications like Salesforce, Pegasystems, Laserfiche, Guidewire, and Box, as well as Microsoft SharePoint and Dynamics 365. With these connectors, we’ve done all the integration work for you – no coding or IT resources necessary to enable digital signing inside the business applications that you know and use every day.

Trusted by some of the world's most trusted and security conscious organizations

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OneSpan Sign Electronic Signature FAQ

What is an electronic signature?

An electronic signature fulfills the same function as its wet signature equivalent but through a digital medium. One of the most accepted definitions of an electronic signature is “an electronic sound, symbol, or process attached to, or associated with, a contract or other record and adopted by a person with the intent to sign a record”. Both forms of signature stand as lasting records of the signer’s intent, which is typically expressed as the intent to comply with the terms of the signed document.

Are electronic signatures in OneSpan Sign legally binding?

Yes, electronic signature is legally binding and enforceable in countries that have enacted electronic signature laws.

Electronic signature created using our solution comply with both the U.S. ESIGN Act and UETA. OneSpan Sign electronic signature also comply with Regulation No 910/2014 on Electronic Identification and Trust Services Regulation (eIDAS) in the European Union. Other countries have established similar laws as well. Visit our e-signature legality guide to learn more.

Are OneSpan Sign electronic signatures secure?

Yes. Security is always top-of-mind at OneSpan.

 

OneSpan Sign follows a variety of regulatory, industry, and IT standards for security and data protection. In addition, OneSpan Sign meets the compliance standards set by ISO/IEC 27001, ISO/IEC 27017, ISO/IEC 27018, SOC2 Type 2, FedRAMP, HIPAA, Skyhigh Enterprise-Ready, GDPR, and more. Please visit the OneSpan Sign Trust Center for additional information.

What is the difference between an electronic signature and a digital signature?

Though related concepts, digital signatures and electronic signatures are different. An electronic signature is a legal concept. Its captures a person’s intent to be legally bound to an agreement or contract. 

 

However, a digital signature refers to encryption/decryption technology within an electronic signature. Based on public-key cryptography, digital signatures secure signed documents and allow one to verify the authenticity of a signed record.

 

In short, a digital signature cannot capture a person’s intent to sign a document. When used with an electronic signature application, digital signature technology secures the e-signed data.

What Are Electronic Signatures Used for?

  • Onboarding and Account Openings
    The ability to onboard customers from anywhere. The need for a remote onboarding and agreement process has grown from a competitive advantage to a business necessity.
  • Consumer and Commercial Lending
    The most common areas for electronic signature in lending are consumer loans, small business loans, and retail finance. Electronic signatures, e-forms, and digital processes are being used online, in the call center, and in the branch to expedite the agreement process. 
  • Wealth Management
    Electronic Signatures can shorten the long Wealth Management sales process typically involving multiple meetings and frequent document errors.
  • Residential Mortgage
    As more mortgages and refinances move online for increased convenience and speed, electronic signatures are the ideal solution to bring the digital experience into the customer’s home and make it convenient, secure, and compliant.

In addition to the use cases outlined above, organizations in every industry can find value in the security, efficiency, and positive customer experience created by OneSpan Sign Electronic Signatures.

  • Commercial banking and treasury management
  • General e-contracting
  • Procurement and sourcing
  • Contract modifications
  • Federal tax returns
  • Service agreements
  • Claims and appraisals
  • Delivery order requests
  • Non-disclosure Agreements (NDAs)

How do I create an electronic signature?

Creating and electronic signature with OneSpan Sign is easy. You could use click, type or draw action to sign at specified location. As an account owner, you can easily create and save a reusable handwritten signature to your account profile. OneSpan Sign leverages digital signature technology to create secure electronic signatures. We also support digital certificates stored on the user’s system, government-issued smart cards (e.g., CAC/PIV, national eIDs, etc.), and hardware tokens to authenticate the identity of users.

How do I get a document electronically signed?

All you need to send documents is a web browser and a subscription to the OneSpan Sign Professional Plan. Upload your documents, add recipients, select signature blocks and fields, select a signer authentication method, then click “Send to Sign” to distribute your document for signing. Each recipient will receive an email invitation to sign the document.

How do I electronically sign a document?

You can electronically sign a document quickly and easily with OneSpan Sign.

  1. As a Signer, you will receive an email request for your signature. Click the link to access the document from your email.
  2. You will be directed to the document which requires your signature.
  3. To electronically sign the document, simply click on the signature box. Once you are done signing the documents, click the Confirm button.

How do recipients electronically sign documents with OneSpan Sign?

Electronic signature with OneSpan Sign are easy, and signing is always free for recipients. They simply receive an email with a link to a signing ceremony in OneSpan Sign. From there, they can access the electronic signature process through their browser on their device.

Can OneSpan Sign electronic signatures be used on mobile devices?

Use our OneSpan Sign mobile app to securely prepare, send, and sign documents on the go from your iOS and Android devices. It includes robust electronic signature features and is available at no extra charge in our Professional and Enterprise Plans. Download the app today.

 

In addition, OneSpan Sign offers the ability to e-sign anywhere, anytime, and on any web-enabled device.

What document formats does OneSpan Sign support for electronic signatures?

OneSpan Sign supports the following document formats:
 

  • PDF / Adobe PDF (.pdf)
  • Microsoft Word (.doc, .docx)
  • Open Document Text (.odt)
  • Microsoft Excel (.xls, .xlsx)
  • Microsoft Powerpoint (.ppt, .pptx)
  • We also support any document that can be printed from a Windows application.
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Readiness Checklist: How to Get Started with E‑Signatures

Learn the various implementation options as well as the top technical requirements to deploying electronic signatures in your organization.

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Get started with OneSpan Sign electronic signatures​

 

 

 

 

Put us to the test, and see how you can start saving time and money today.​

 

The information on this site is for informational purposes only and does not constitute legal advice. We recommend that you seek independent professional advice. OneSpan does not accept liability for the contents of these materials.