OneSpan Sign Electronic Signature

An electronic signature fulfills the same function as its wet signature equivalent but through a digital medium. Both forms of signature stand as lasting records of the signer’s intent, which is typically expressed as the intent to comply with the terms of the signed document. The US Federal ESIGN law passed in 2000 defines an electronic signature as “an electronic sound, symbol, or process attached to, or associated with, a contract or other record and adopted by a person with the intent to sign a record”.

Yes, electronic signature is legally binding and enforceable in countries that have enacted electronic signature laws.

Electronic signature created using our solution comply with both the U.S. ESIGN Act and UETA. OneSpan Sign electronic signature also comply with Regulation No 910/2014 on Electronic Identification and Trust Services Regulation (eIDAS) in the European Union. Other countries have established similar laws as well. Visit our e-signature legality guide to learn more.

Yes. Security is always top-of-mind at OneSpan.

OneSpan Sign follows a variety of regulatory, industry, and IT standards for security and data protection. In addition, OneSpan Sign meets the compliance standards set by ISO/IEC 27001, ISO/IEC 27017, ISO/IEC 27018, SOC2 Type 2, FedRAMP, HIPAA, Skyhigh Enterprise-Ready, GDPR, and more. Please visit the OneSpan Sign Trust Center for additional information.

Though related concepts, digital signatures and electronic signatures are different. An electronic signature is a legal concept. Its captures a person’s intent to be legally bound to an agreement or contract. 

However, a digital signature refers to encryption/decryption technology within an electronic signature. Based on public-key cryptography, digital signatures secure signed documents and allow one to verify the authenticity of a signed record.

In short, a digital signature cannot capture a person’s intent to sign a document. When used with an electronic signature application, digital signature technology secures the e-signed data.

• Onboarding and Account Openings
  The ability to onboard customers from anywhere, at any time became a competitive advantage in the last several years. Since the release of that report and the implementation of COVID-19 social distancing measures, the need for a remote onboarding and agreement process has grown from a competitive advantage to a business necessity.
• Consumer and Commercial Lending
  The most common areas for electronic signature in lending are consumer loans, small business loans, and retail finance. Electronic signatures, e-forms, and digital processes are being used online, in the call center, and in the branch to expedite the agreement process. 
• Wealth Management
  Electronic Signatures can shorten the long Wealth Management sales process typically involving multiple meetings and frequent document errors. With electronic signatures, this process can be shortened to just a single session where the paperwork can be processed face-to-face with the customer. However, the wealth management industry is undergoing rapid changes in response to COVID-19. According to an Aite Group survey of wealth management firms in North America, Europe, and Asia, more than half of respondents saw a significant increase in clients requesting digital interactions. Those interactions can be facilitated by electronic signatures.
• Residential Mortgage
  As more mortgages and refinances move online for increased convenience and speed, electronic signatures are the ideal solution to bring the digital experience into the customer’s home and make it convenient, secure, and compliant. Non-bank lenders have been able to reduce the lengthy mortgage process by more than half, from 45-55 days to fewer than 20.
• Commercial Banking and Treasury Management
  No two commercial banking clients are the same. As a result, most processes involve ad hoc, customized agreements and contracts. Many of these require signature authorizations and approvals for processes such as new service agreements, ACH authorizations, wire transfer agreements, and applications for corporate cards. Bank representatives can get up and running in minutes with a web or mobile e-sign application to ensure agreements can be enacted the same day they are requested.
• General E-Contracting and Other Ad-Hoc Processes
  Outside of commercial banking, there are many other ad hoc processes that require signatures in the banking world, including e-contracting and procurement, HR, IT, Legal, Corporate, and more. 

In addition to the use cases outlined above, organizations in every industry can find value in the security, efficiency, and positive customer experience created by OneSpan Sign Electronic Signatures. Other uses for electronic signature software include:

• Procurement and sourcing
• Contract modifications
• Federal tax returns
• Service agreements
• Claims and appraisals
• Delivery order requests
• Non-disclosure Agreements (NDAs)

1. OneSpan Sign processes the most regulated B2B and customer-facing transactions in the world.
    
2. We provide our customers the highest levels of support. The latest electronic signature report from G2 Crowd rates OneSpan Sign with the highest customer satisfaction score in the industry.
    
3. Our customers can fully white-label the solution to match their brand, so they can provide  a seamless experience for their customers. 
    
4. We offer the most deployment options – for any project complexity, budget, or size.
    
5. Our solution guarantees the integrity of the signed document by tamper sealing it after each person signs to protect you and your customers. 
    
6. We offer the most flexibility for optimizing electronic signatures to your processes, workflows, channels, devices and signers.

To add e-signing workflows to third–party applications such as Salesforce, Salesforce CPQ, Box, SharePoint, Nintex SharePoint, Pega Systems, Laserfiche and Dynamics CRM, as well as industry-specific software solutions, explore our Partners section for a full list of apps and connectors.

For customized e-signature needs and system-to-system integrations, our open API and fully supported SDKs (software development kits) enable developers to add e-signing capabilities to, third party applications, web portals, and legacy and home-grown systems.

Creating and electronic signature with OneSpan Sign is easy. You could use click, type or draw action to sign at specified location. As an account owner, you can easily create and save a reusable handwritten signature to your account profile. OneSpan Sign leverages digital signature technology to create secure electronic signatures. We also support digital certificates stored on the user’s system, government-issued smart cards (e.g., CAC/PIV, national eIDs, etc.), and hardware tokens to authenticate the identity of users.

All you need to send documents is a web browser and a subscription to the OneSpan Sign Professional Plan. Upload your documents, add recipients, select signature blocks and fields, select a signer authentication method, then click “Send to Sign” to distribute your document for signing. Each recipient will receive an email invitation to sign the document.

You can electronically sign a document quickly and easily with OneSpan Sign.

1. As a Signer, you will receive an email request for your signature. Click the link to access the document from your email.
2. Next, you may be prompted to read and accept the ESIGN Disclosures and Consent document. Tick the checkbox to confirm you have read the terms of the document and then click the ‘Accept’ button.
3. You will be directed to the document which requires your signature. Take some time to review the document. The menu on the left-hand side will show you the number of documents in the transaction that require your signature. In this example, there are 2 documents in the transaction that require your signature.
4. To electronically sign the document, simply click on the signature box. Once you are done signing the documents, click the Confirm button.

Electronic signature with OneSpan Sign are easy, and signing is always free for recipients. They simply receive an email with a link to a signing ceremony in OneSpan Sign. From there, they can access the electronic signature process through their browser on their device.

Once the signing process is complete, both parties can download the e-signed documents for retention in their own system. Alternatively, those documents can also be stored in OneSpan Sign. Try our Quick Demo to see how easy it is to use OneSpan Sign. 

Use our OneSpan Sign mobile app to securely prepare, send, and sign documents on the go from your iOS and Android devices. It includes robust electronic signature features and is available at no extra charge in our Professional and Enterprise Plans. Download the app today.

In addition, OneSpan Sign offers the ability to e-sign anywhere, anytime, and on any web-enabled device.

Yes. OneSpan Sign provides a solution for Qualified Electronic Signature (QES). We facilitate legally binding Qualified electronic signature through our partnerships with Qualified Trust Service Providers. 
 

A Qualified Electronic Signature is created using a digital certificate (known as a qualified certificate) assigned to an individual. Think of it as the digital equivalent of a government-issued identity card or passport. 
 

The qualified certificate and associated key must be obtained from a Qualified Trust Service Provider or Qualified Certificate Authority. It is provided to the individual on a smart card or USB device. That person must connect the smart card or USB device to their computer or mobile device when signing a document, and must enter at least a user ID/password to access their qualified certificate.  
 

OneSpan Sign fully manages the use of a qualified certificate during the electronic signature workflow. For example: 
 

• The signer must enter OneSpan Sign by successful authentication
• The signer e-signs the document 
• Their electronic signature is secured using digital signature encryption (the digital signature is created using the qualified certificate and associated key) 
• This creates a Qualified Electronic Signature

 To learn more, visit our Qualified Electronic Signature page.
 

OneSpan Sign supports the following document formats:
 

• PDF / Adobe PDF (.pdf)
• Microsoft Word (.doc, .docx)
• Open Document Text (.odt)
• Microsoft Excel (.xls, .xlsx)
• Microsoft Powerpoint (.ppt, .pptx)
• We also support any document that can be printed from a Windows application.