How OneSpan Sign’s Workday integration outperforms the rest
HR departments have a problem: The need to balance updated tech stacks with cost optimization and enhanced efficiency.
For most organizations, technology optimization has become a strategic priority, according to Forrester. For HR departments, this shift has resulted, among others, in a demand for eSignature solutions that deliver better price per value. Working with the right partner helps HR teams provide an exceptional candidate experience while adding even more value to the organization.
Talent acquisition and HR operations teams need cost-effective, secure, and flexible tools that do more than simply allow a candidate or employee to sign. Our experts tested the two of the most well-known eSignature Workday integrations on the market against our own—and this blog shares what they found.
Key challenges facing Workday eSignature integrations
HR professionals may be familiar with two existing Workday integrations with Docusign and Adobe Sign. Although both integrations are built by Workday, they come with well-known challenges for HR teams.
Do any of these sound familiar? If so, it might be time to explore a better alternative.
Key differences between eSignature integrations for Workday
| OneSpan Sign | Docusign and Adobe |
| Priced per document; scalable cost structure offers savings | High cost per transaction |
| Easily adapts to and automates new, organization-specific processes | Limited use case flexibility |
| White-labeled branding stays cohesive with your organization | 3rd party branding causes confusion |
| Automation reduces human error and the need for manual processes | No end-to-end automation |
| Provides easier processes for new candidates to sign offers | Inconvenient candidate signing processes |
| White-labeled experience helps boost recognition of phishing attempts | Higher risk of exposure to phishing threats |
| Wide range of authentication and verification methods boosts security | Fewer authentication options |
High cost per transaction
Too many eSignature licenses can pose a problem for large organizations, as scaling becomes both expensive and unwieldy. This significant financial burden only grows for larger numbers of employees making frequent document transactions.
With the integrations offered in-app by Workday, costs increase as a new eSignature transaction is generated for each document that requires a signature in Workday. Additional transactions are created for every additional signer or approval step, compounding the overall expense.
Lack of flexibility for new use cases
Integrations, like Docusign and Adobe, don’t offer the ability to quickly adapt or automate new processes specific to an organization, resulting in slower innovation and reduced adoption. Docusign and Adobe did not develop their Workday integrations, limiting their ability to make changes or updates to accommodate specific use cases.
Poor user experience
- Brand confusion: New hires who receive paperwork branded to a third-party eSignature vendor may feel disconnected from their organization’s branding.
- No end-to-end automation: Manual steps in the signing process increase the risk of human error, including misplaced documents after they are signed. HR teams could lose important documents if they need to manually store them in the external storage solution of their choice.
- Inconvenience: Candidate portals don’t offer the most convenient signing experience to candidates who may be reviewing a job offer on a different device than the one they used to apply, or those who have lost their credentials to the candidate portal.
More than half of job seekers reported turning down a job offer due to poor candidate experience. Read our tips for HR operations teams navigating the digital candidate experience.
Security and compliance risks
- Phishing exposure: Attackers may impersonate internal policy signing processes by spoofing emails that appear to come from HR. While employees familiar with their organization’s brand are more likely to recognize phishing attempts, this becomes difficult when a third-party brand is used instead.
- Insufficient authentication options: Remote verification of who’s actually signing an agreement can be difficult, especially for job candidates who don’t use the organization’s internal authentication methods. Criminals can exploit this vulnerability to infiltrate the organization or steal sensitive and personal information.
Ultimately, HR departments cannot afford to work with an eSignature vendor that fails to evolve with the changing needs of today’s HR landscape. The solution? Switching to an eSignature partner that solves all the above problems with its seamless Workday integrations.
eSignature security checklist
Take a look at our checklist to ensure your eSignature solution prevents security risks.
Read nowBenefits of switching to OneSpan Sign’s Workday integration
OneSpan for Workday offers an out-of-the-box eSignature integration solution to the common problems organizations face with other vendors. We deliver the best price per value for our enterprise-grade features, offering the flexibility, user experience, and security that companies need at a cost that doesn’t break the bank.
With OneSpan for Workday, your HR team will experience:
- Lower cost: Our integration with Workday allows multiple signers, multiple documents, and review steps within a single transaction.
- Faster innovation: Our broad range of use cases allows for customization based on specific needs. OneSpan Sign allows eSignature to be included in more than 500 business processes on Workday.
- Fully branded experience: Our white-labeled solution provides a fully branded eSignature experience, building trust and familiarity with new hires by keeping brands at the forefront of the signing process.
- Better user experience: This integration ensures candidates and employees receive emails directly at their own email address, allowing them to sign where and when it’s convenient for them. Once signed, they receive a signed document package, which they can easily review, download, and store for their own record-keeping.
- Automation and efficiency: We offer full automation features to streamline the signing process, from direct email sending to document storage and more. HR managers can send signed documents directly to a candidate’s email and store them in their Workday profile or send them directly to a storage solution of their choice.
- Upgraded security: End-to-end audit trails collect all audit information and provide a complete record of every action taken. We always embed a full audit trail in the signed documents package for easy future reference. Meanwhile, our identity verification and top-grade authentication options help ensure that only authorized individuals can complete the correct Workday processes—critical for candidates without access to internal security controls like SSO.
- Decreased risk of falling for a phishing scam: Our white-labeled solution reduces the likelihood of phishing attacks succeeding, as employees better recognize, identify, and trust their company’s branded communications.
OneSpan offers the features HR teams need to do work that matters, transforming signing processes into a streamlined efficiency, cost, convenience, and security machine.
Need more convincing? Here’s why to make the change
HR teams don’t need to bear the burden of eSignature platforms that provide fewer features at a higher cost. These teams have options that can help streamline and expand processes without breaking budgets. OneSpan’s cost, efficiency, user experience, and security upgrades make it the ideal choice for HR teams looking to update their tech stack—and making a change is easier than you might think.
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Efficiency in action
Learn more about how our own HR team achieved greater flexibility, better user experience, and significant time savings with OneSpan Sign for HR.
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