Electronic Signatures Can Improve Workplace Efficiency

Mary Ellen Power, January 6, 2014

Being efficient is often seen as one of the cornerstones of good working practices, but with the pace of life seeming to increase on a daily basis, finding the right tools to achieve this is often one of the harder parts of the job.

The modern workplace is often awash with technology, much of which is dedicated to ensuring that employees maintain constant levels of productivity. In recent years, the majority of companies have migrated toward the Internet as a means of virtual communication and customer engagement, with the result that there is a demonstrated need for many organizations to reduce their reliance on paper-based forms of documentation.

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This has meant that there has been an increased requirement for business owners and IT decision makers to understand exactly how they can make their firms lean and mean, a scenario that lends itself perfectly to the implementation of electronic signature technology. This becomes ever more obvious when considering that many people are now more mobile than ever before, with ease of access to important data or information now seen as a fundamental right.

Tidying the Desk
So how exactly can e-signatures increase efficiency in the workplace? According to GlobalPost, 21st century society is so used to being online that any business tool that dovetails with a person's work/life balance is likely to be a boon to productivity, while at the same time providing the user with the ability to manage transactions or agreements in a well-used medium. Naturally, there are certain sectors that will find using an electronic signature solution built on digital signature technology more useful than others, with the finance, healthcare, lending and real estate industries likely to quickly see the benefits of virtual documentation, especially when it comes to the capture of intent between two or more parties.

At the basic level, e-signature removes the need for workers to keep piles of documents on their desks, with studies showing that a messy workspace reduces efficiency dramatically. As noted above, the modern office environment is now dependent on technology, and integrating e-signature into working practices can streamline a daily routine and prevent important documents going astray amongst the clutter of a disorganized desk.

With that in mind, sourcing the right tools is crucial. Electronic signature is a widely accepted form of individual authentication, but it must be secure and, naturally, user-friendly. Creating an e-signature may be a promising first step, but it needs to be backed up with the integration of encrypted digital signature protocols that will, importantly, allow all users to understand when and where a business-related transaction was either agreed or closed.

While being efficient is not a skill that comes naturally to everybody, knowing that there are tools to put an individual on the right track is a vital part of moving an organization forward and, ultimately, ensuring that the bottom line remains healthy. For any business owners or decision makers that want to make a messy desk a thing of the past, please download the white paper on Electronic Signature Software Rankings.