Qualified Electronic Signatures

When your signing processes require the highest levels of enforceability and trust 

The eIDAS Regulation

E-Signature and Digital Signature Standards Driving Digital Transformation

Regulations like eIDAS in the EU, ZertES in Switzerland, and Medida Provisoria 2.200-2 in Brazil provide broad frameworks, which allow for secure digital authentication and the use of electronic and digital signatures. 

There are generally three forms of e-signature recognized around the world:

  1. Simple E-Signature (SES) 
  2. Advanced E-Signature (AES)   
  3. Qualified E-Signature (QES) 

The Advanced E-Signature is the most commonly used signature type and includes higher identity proofing requirements than the Simple E-Signature. The Qualified E-Signature is an Advanced E-Signature backed by a digital certificate issued by a qualified trust service provider. Stringent identification and digital certificate requirements can make Qualified E-Signatures impractical for many business transactions.  

Visit the eSignature Legality Guide to learn the facts about electronic and digital signature laws around the world. 

Choosing the Right Solution

Choosing the most suitable type of signature for your use case is a balancing act between customer experience, identity assurance, and risk mitigation 

standard e signature white
Standard Electronic Signature (SES)
  • No registration required 
  • Authentication is optional 
  • Optimized customer experience and time-to-market 
advanced e signature white
Advanced Electronic Signature (AES)
  • Relies on international standards 
  • Incorporates digital identity and multi-factor authentication 
  • Burden of proof is on the business 
qualified e signature white
Qualified Electronic Signature (QES)
  • In certain use cases, the law requires the use of a Qualified Electronic Signature 
  • Requires face-to face identity verification 
  • Burden of proof is on the signer 
Compliance

OneSpan Sign keeps you compliant, no matter where you do business.

Our solution is designed to meet the requirements for all three forms of e-signature – the simple, advanced, and qualified e-signature. 

OneSpan Sign provides comprehensive support for working with Trust Service Providers (TSPs) that issue certificate-based IDs used to validate the identity of signers. Our TSP partners are on the EU Trust List, enabling cross-border recognition of your electronic signatures in all member states of the EU. 

OneSpan Sign supports:

Remote Digital Certificates 

cloud/server and key

The individual’s signing key (digital certificate) is held remotely by a qualified TSP within an HSM on behalf of the individual and leveraged by OneSpan Sign to validate the identity of the certificate holder at the time of signing. 

Local Digital Certificates 

card reader with eID card inserted

The individual’s signing key (digital certificate) is held locally on a secure signature creation device (e.g., smart card, token, etc.) and leveraged by OneSpan Sign to validate the identity of the certificate holder at the time of signing.    

Our global TSP partners include:

Asseco Firmaprofesional aruba it
TrustPro Itsme logo Swisscom logo
Full-service Electronic and Digital Signature Platform

OneSpan Sign offers flexibility to deliver optimal customer and employee experiences

  • No-code workflows to manage the electronic signature process  
  • Robust developer APIs and integration tools to support one-off or custom integrations 
  • Digital signature encryption that guarantees the integrity of e-signed documents and audit trails 
  • Global data centers with support for data residency requirements and the ability to support private cloud and on-premises deployments 
  • Feature-rich, out-of-the-box connectors to multiple third-party platforms and apps that businesses use every day 

Select integrations include:

salesforce
Salesforce
share point
SharePoint Online
microsoft
Dynamics 365
pega systems
Pegasystems
laserfiche
Laserfiche
OneSpan Sign for Guidewire
Guidewire

The Signing Process

Qualified Electronic Signature - Signing Process

Why OneSpan Sign?

Superior Experience  

Bring automation to your e-signature workflows and deliver optimal customer and employee experiences  
 

Strong Electronic Evidence 

Vendor-independent audit trails that help you deliver legally binding, admissible, and enforceable e-signatures  

Global Solution  

An enterprise-grade solution that scales across geographies, use cases, and channels, and integrates with the apps you use every day  

Secure Agreements 

Bank-grade security, strong identity verification, and support for digital certificates that adhere to global standards (e.g., X.509 PKI)  

Security & Privacy

OneSpan Sign is trusted by some of the world’s most security-conscious organizations. Security and privacy is our priority. Our solution is hosted on world-class data centers around the world and managed according to a variety of regulatory, industry, and IT standards for security and data protection, including: 

Service Organization Control (SOC) 2 seal
ISO/IEC 27001 seal
The word eIDAS against a navy blue background encircled by yellow stars, evoking the EU flag
The word GDPR against a navy blue background encircled by yellow stars, evoking the EU flag
Fedramp logo
A series of rectangles floating in the air, connected by a thin line some of which have checkmarks on them. Closest to the viewer is a rectangle with the symbol of a monochrome white hammer and gavel

eSignature Legality Guide

Learn the facts about electronic signature laws and local regulations that govern digital identities and digital certificates for e-signatures around the world.

Read More

The information contained in this document is for information purpose only, provided as is as of the date of publication and should not be relied upon as legal advice or to determine how the law applies to your business or organization. It is recommended that you seek guidance from your legal counsel with regard to law applying specifically to your business or organization and how to ensure compliance.